# Records Management Notification System

## Records Retention Notification

With multi departmental government organizations constantly in a state of flux, the Records Management Notification System is designed to provide consistent and informed alerts to aid governments in following records management best practices. This system is designed to help Town Clerk’s, Police Departments, and Records Managers fulfill records retention mandates by providing alerts to complete standard records management practices. This software will aid in the management of day-to-day records and help local government meet records retention requirements. The Records Retention RMNS is fully aligned with the New York State LG-1 schedule, integrating comprehensive retention and disposition policies that streamline the management of both electronic and paper records through a task-based notification system.

## Legal Hold Notices

The Legal Holds Notices RMNS module is designed to notify government officials and records managers of a current obligation to preserve evidence and ensure critical information remains intact and accessible for review under a legal hold. The notification will remind key stakeholders that legal holds are current and in place; preventing governments from receiving penalties for non-compliance.

## Freedom of Information Law (FOIL)

The FOIL Requests RMNS module provides automated notifications to government employees when a FOIL request is received and alerts users to the required tasks and steps necessary to maintain compliance with the Freedom of Information Law. The system issues reminders to ensure requests are properly filed, delivers automatic status updates, and audits completed tasks to support ongoing compliance and accountability.